Data Privacy Notice - Fonden Mærsk Mc-Kinney Møller Center for Zero Carbon Shipping

Types of personal data that we process, purpose and the legal basis

Center suppliers and partners (excluding consumers)

If you are a customer to the Center, we process personal data about you in order to fulfil the agreement between the parties, e.g. the administration of the agreement, payment, delivery of goods and services etc., cf. Article 6 (1) (b) of the GDPR, where we process:

1. Business contact information (e.g. name, address, e-mail and phone number)
2. Job title

We are also legally required to document the personal data in financial transactions when fulfilling our agreement, e.g. when paying or receiving payment for delivery of goods and services etc., cf. Article 6 (1) (c) of the GDPR.

Consultants to Center

If you are a consultant to Center, we process personal data about you in order to fulfil the agreement between the parties, e.g. the administration of the agreement, payment and services etc., cf. Article 6 (1) (b) of the GDPR, where we process:

1. Business contact information (e.g. name, address, e-mail and phone number)
2. Professional CV and job title
3. Date of birth and other personal information as relevant
4. Banking Information
5. Information relating to the consultancy tasks

We are also legally required to document the personal data in financial transactions when fulfilling our agreement, e.g. when paying for delivery of consultancy services etc., cf. Article 6 (1) (c) of the GDPR.

Guests at our facilities

If you visit our facilities, we process personal data about you in order to identify you and to inform you about applicable visitor rules, where our legitimate interest in correctly identifying you and providing you with visitor instructions overrides your interest in the information not being processed, cf. Article 6 (1) (f) of the GDPR, where we process:

1. Contact information (e.g. name, address, e-mail and phone number)
2. Other visitor information

Business administration

If you contact us we process personal data about you in order to document quality and compliance (for instance in relation to statutes of limitations, security, litigation, or regulatory investigations) where our legitimate interest in improving our legal position overrides your interest in the information not being processed, cf. Article 6 (1) (f) of the GDPR, where we process:

1. Contact information (e.g. name, address, e-mail and phone number)
2. Other applicable information

When you are marketed to

If you sign up for one of our newsletters or other forms of direct marketing, you consent to us contacting you for direct marketing purposes, cf. Article 6 (1) (a) of the General Data Protection Regulation ("GDPR"), where we process:

1. Contact information (e.g. name, address, e-mail and phone number)
2. Content and your choices in relation to newsletters – contact forms and content etc.

Understanding our partners, customers, consumers and suppliers

We also make analyses in order to optimize our activities, marketing, website, sales and to know more about preferences in relation to Center activities etc. and maintaining a CRM database. We do this by making analyses of our databases with information about e.g., customer preferences, collaboration history, sales and by sending questionnaires where our legitimate interest in processing the personal data overrides your interest in the data not being processed, cf. Article 6 (1) (f) of the GDPR, where we process:

1. Information from our customer databases
2. User behaviour and logs from databases
3. The answers you provide regarding suggestions and preferences in the questionnaire

Compliance and security operations for all data subjects

We monitor user behaviour and have implemented security solutions on our website as well as in our solutions and on our premises, where our legitimate interest in anti-corruption, anti-fraud, anti-bribery, technical and physical security overrides your interest in the information not being processed, cf. Article 6 (1) (f) of the GDPR, where we process:

1. Contact information (e.g. name, address, e-mail and phone number)
2. User behaviour and logs
3. Images captured by video surveillance in marked areas at Center premises

Cookies

On our website, we only use strictly necessary cookies, i.e. cookies that are technically strictly necessary you operating the website including embedded security features.

The use of strictly necessary cookies does not require your consent. We do not use the cookies for other purposes such as statistics or marketing.

Transfer and protection of your personal data

As a global organization with interaction throughout the world, we will transfer personal data collected by us on an aggregated or individual level to various partners around the world located inside or outside the European Economic Area for the purposes stated above and in accordance with applicable laws, as well as to sub-contractors to Center (data processors) for storage and service purposes.

Your personal data will not be disclosed to anyone outside Center unless permitted or required under applicable legislation and where necessary subject to appropriate written assurances from third parties who have access to your personal data, in which they must guarantee that they will protect the data with security measures designed to provide an adequate level of protection.

Unless you are otherwise notified, any transfers of your personal data from within the EEA to third parties outside the EEA will be based on an adequacy decision or are governed by Standard Contractual Clauses. Any other, non-EEA originating, international transfers of your personal data, will take place in accordance with the appropriate international data transfer mechanisms and safeguards.

You can always request a copy of the transfer agreements, which includes the transfer of personal data, by sending an e-mail to info@zerocarbonshipping.com.

Automated decisions

We use automated decision-making in processing your personal data for some services and products. An example is our fraud prevention and detection efforts on our online platforms.

You may request that Center provides information about the decision-making methodology and ask us to verify that the automated decision has been made correctly.

We may reject the request, as permitted by applicable law, including when providing the information would result in a disclosure of a trade secret or would interfere with the prevention or detection of fraud or other crime. However, generally in these circumstances we will verify that the algorithm and source data are functioning as anticipated without error or bias.

Security measures

We choose to use suppliers that implement security in accordance with industry practices for good IT security, and we only use encrypted data communications when transferring sensitive and confidential personal data. We also maintain organizational, physical and technical security arrangements for all the personal data we hold. We have protocols, controls and relevant policies, procedures and guidance to maintain these arrangements taking into account the risks associated with the categories of personal data and the processing we undertake.

We store personal data on servers with limited access located in secured facilities, and our security measures are evaluated on an ongoing basis. The servers are protected by anti-virus software and firewalls, among other measures.

Personal data retention

We store your personal data for as long as it is necessary to fulfil the purpose of the processing, unless we are obliged under applicable law or is entitled to store the personal data for a longer period, more specifically:

• We retain your personal data as long as we have an ongoing relationship with you (in particular, if you have a contract with us or have not withdrawn your marketing consent).
• We retain your personal data for as long as needed in order to comply with our global legal and contractual obligations.

We will also retain your personal data where this is advisable to safeguard or improve our legal position (for instance in relation to statutes of limitations, security, litigation, or regulatory investigations).

Data Subjects rights

You are entitled, in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law, to:

• Request access to the personal data we process about you: You have the right to ask us for information about or access to your personal data. There are some exemptions, which means you may not always receive all the data we process.
• Request rectification of your personal data: this right entitles you to have your personal data be corrected if it is inaccurate or incomplete.
• Object to the processing of your personal data: this right entitles you to request that we no longer process your personal data. However, it only applies in certain circumstances, and we may not need to stop the processing of your personal data if we can give legitimate reasons to continue using your personal data.
• Request the erasure of your personal data: this right entitles you to request the erasure of your personal data in certain circumstances.
• Request the restriction of the processing of your personal data: this right entitles you to request that we only process your personal data in limited circumstances, including with your consent.
• Request portability of your personal data: this right entitles you to receive a copy (in a structured, commonly used and machine-readable format) of personal data that you have provided to us, or request us to transmit such personal data to another data controller.
• Withdraw your consent: You can withdraw your consent at any time by opting out in the e-mail or contacting by us. However, this will not affect our right to process personal data obtained prior to the withdrawal of your consent, or our right to continue parts of the processing based on other legal bases than your consent.
• File a complaint: You can always lodge a complaint with a data protection authority, for example the Danish Data Protection Agency.

Please note that certain personal data may be exempt from the above-mentioned rights pursuant to applicable data privacy or other laws and regulations.

Contact information
Please contact us at info@zerocarbonshipping.com or send a letter to Fonden Mærsk Mc-Kinney Møller Center for Zero Carbon Shipping, Marmorvej 8, Floor 1 & 2, 2100 Copenhagen, Denmark, Att.: Data Privacy, if you have a general question about how we protect your personal data, if you wish to exercise your rights in relation to your rights or if you wish to make a complaint about how we use your personal data.